Accounts Assistant €28k- €30k (Dublin 15)

We are recruiting for an Accounts Assistant. This is a new position to join our customers Finance team (team already has Finance Mgr and 2 x Accounts Administrators). We are looking for someone who has done/is currently doing some sort of Finance course/study e.g Accounts Technician, finance undergrad or is at the start of ACCA. Successful applicants need to have a minimum of 1- 2 years experience in a finance admin or accounts payable/receivable type role.

Revenue Reconciliation

• Review daily sales reconciliations submitted by site managers, ensure balances are reported accurately and shift differences are minimal
• Identify and investigate any/all variances. Escalate to management where and when appropriate
• Input bunkered fuel sales daily

Local Accounts Management / Accounts Receivable
• Prepare monthly debtors listings for all sites showing all customers balances owed to the Company
• Reconcile payments on account made to the individual debtor accounts
• Investigate and resolve any variances with the site managers
• Chase for outstanding payments

Supplier Accounts Reconciliation
• Ensure all invoices and credit notes are filed on a monthly basis
• Confirm all invoices have been reconciled against delivery documents
• Input all invoices and credit notes into the accounts system at their correct VAT rates
• Allocate all credit notes to the relevant supplier
• In the case of goods not for resale ensure invoices are allocated into the correct nominal code
• Verify and manage discounts from suppliers on a monthly basis
• Reconcile supplier invoices and credit notes against supplier statements
• Produce an aged creditor report and check that totals match the supplier statements on a monthly basis
• Identify and investigate any/all anomalies within supplier invoices. Escalate to management where and when appropriate
• Take final responsibility for the reconciliation of all supplier accounts

Supplier Payment Management / Accounts Payable
• Ensure accurate and appropriate recording and analysis of supplier activity
• Prepare a monthly creditors list showing all suppliers owing’s as at the last trading day of each month
• Resolve payment discrepancies and irregularities at group and individual service station level

• Liaise with bank as required
• Set up direct debit payments as required to ensure maximum discounts

Bank Reconciliation
• Enter all cheques and standing order/direct debit payments from the bank account into payments and then allocate them to the relevant supplier and, where applicable, record any discounts received
• Reconcile all receipts, lodgments and payments against bank statements on a weekly basis on the accounts system

Fixed Asset Management
• Maintain each site’s fixed asset register
• Recognize and register all fixed asset purchases made by the Company
• Calculate and recognize monthly depreciation expenses in line with the Company’s depreciation policy

Reporting
• Assist in the preparation of monthly management accounts
• Assist in the analysis of monthly overheads, including but not limited to, accruals and prepayments, wages expenses and VAT payments
• Report any large or unusual expenses identified and investigate accordingly
• Assist in the preparation of the annual financial statements
• Liaise with the Company’s auditors to provide them with the support required to perform their annual audit
• Prepare and submit the Company’s monthly PAYE report, monthly ROM1 submission, bi-monthly and annual VAT returns and national statistics surveys, as required

Accounts Administration
• Identify intercompany transactions, ensure they are recognized correctly in the accounting system and maintain the intercompany register accurately across the group
• Analyze weekly stock variance reports for high value stock items
• Analyze monthly high value and deli stock takes, attend and analyze quarterly shop stock counts
• Review and maintain controls over petty cash floats held on site, analyzing counts on a regular basis
• Maintain financial databases through the accounts system
• Monitor the implementation and maintenance of accounting control procedures at individual service station level
• Promote efficiencies and new ways of working that would benefit the finance team and others to ensure timely submission of data and accurate financial reporting

• Comply with company policies at all times
• Comply with all legislation relevant to the operation of the Pelco Group
• Conduct yourself in a professional manner at all times, representing the core values of the Pelco brand
• Develop strong working relationships with colleagues
• Complete all tasks to the best of your ability and to the highest standard
• Carry out all reasonable tasks and requests as assigned
• Ensure effective time management and task prioritization
• Ensure discretion and confidentiality are maintained at all times
• Support business (sites and other functions) in line with business needs
• Perform any other duties or assume other responsibilities that may be assigned to the role

Health, Safety and Security
• Strictly comply with standards and safe working practices as outlined in The Safety, Health and
Welfare at Work Act, 2005 and subsequent Regulations, Acts or Amendments
• Strictly comply with all policies, practices and procedures, outlined in the Pelco Ltd. Health and
Safety Management System and Safety Statement
• Give full support to all Health and Safety Representative in carrying out their duties
• Participate in all/any Health, Safety and Welfare Training offered
• Utilize all / any Personal Protective Equipment (PPE) available / offered
• Actively look for hazards when carrying out duties and take appropriate action to remove and/or report to Manager
• Operate all machinery, equipment and chemicals as per manufacturer’s instructions
• Maintain security awareness at all times and escalate where appropriate


Skills and Experience Required:
• Accounting technician qualification/part-qualified accountant or similar
• Previous book-keeping/accounts administration a distinct advantage
• Microsoft office Excel knowledge essential
• Strong attention to detail required
• Ability to work towards and achieve strict deadlines
• Fast learner, able to work to own initiative
• Excellent relationship building skills
• Proven ability to manage and priorities multiple tasks
• Excellent organizational skills a must


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